CafeSaxophone rules, privacy, data protection, online safety, content policy

Marketing (inc. Educational resources and sites, retailers, promoters, manufacturers, endorsers/affilliate brands)​

Endorsers

Note that this term includes both official and "unofficial" endorsers. If you were given a free item or discounted item outside of a regular sale, then you need to disclose that when discussing/reviewing that product or posting videos.

Affiliate brands

Cafesaxophone relies on affiliate income (commission on sales) from certain brands. From time to time we may promote these via discount coupons. You may not advise, promote, encourage or link to any affiliate schemes/coupons for the same brand as a Cafesaxophone affiliate.

Commercial Vendors​

This includes manufacturers, retailers, schools/colleges and event promters.

• No commercial posting is allowed on the general forum pages, however businesses may post in the commercial announcements section. Please contact us for further info about advertising. Notwithstanding, you may reply to direct questions in the forums that related to your product provided your replies are factual and not promotional in any way.
• Members wishing to sell commercially (vendors) should arrange a commercial account upgrade.
• You may still offer any personal single used items in the “Yard Sale” section (see below), provided the sales are connected directly to your business.
• You may not promote any product or service in which you have an interest without first discussing with admin. e.g. masquerading as a “happy customer” (shill). This also applies to promoting of, or soliciting registration at, a competing forum without first discussing with admin.
• All vendors must include in their profile a public customer support physical address, telephone number, or link to email contact form.
• Manufacturers’ Product Announcements should be made in the appropriate forum and should be original content, not copied and pasted ads.
• Links: You can link to your own (non-commercial) website, social media etc. in your profile, signature or posts, but we appreciate appropriate link from that site to cafesaxophone.com. Any such links must be on a home page or page directly linked in your main navigation. Links to commercial must be with admin permission and must reciprocate as advised by admin.
• Your username cannot be a website URL or an email address
• Do not solicit members via Direct Message for business purposes, unless they have expressed an interest specifically via the forum. Anyone receiving such solicitations should report to admin.
• You may not share any Cafesaxophone ad purchasing discount coupon codes.

Yardsale (Classifieds)​

The Yardsale subforum is for selling of personal items only. Commercial vendors must use the appropriate forum.

The buyer pays the seller directly. The seller pays a 5% (or optionally more) contribution to the fundraising* based on the advertised value or the value of any offer accepted (voluntary maximum £150/$200). For trades or part exchanges the amount is based on the estimated monetary value.

* For wanted ads, the purchaser pays the contribution.

Fees are payable only when a transaction is successful.

• To qualify for posting for sale ads members must either
  • have at least 40 posts and been a member for at least one month.
  • or upgrade their account with an annual subscription. This is for access without needing the 40 posts. The contribution after a successful sale still applies.
  • or pay the 5% contribution on the initial listing price in advance.
• No soliciting of sales/trades or advertising outside the Yardsale (e.g. on other forums in the Café, via DM or signature). You may link to a Yardsale ad in from another thread provided it is in answer to a relevant question.
• Please don't ask buyers to use the Paypal Personal (Friends & Family) option for transactions. Apart from contravening Paypal policy and being possibly fraudulent, the normal Paypal protection is not included. Always take any fees into account with the price.
• For all sales completed we ask for a contribution to our Cafesaxophone fundraising. We suggest minimum 5%, but you are free of course to donate more if you wish. Please use the YARDSALE button at the bottom of the page
• Sales transactions and shipping arrangements should be via DM not in the thread
• Payments should be made within one week of buyer confirming safe receipt of item. Please advise Jeanette if this will not be possible. Failure to pay in a timely manner may result in exclusion from the yard sale and other listings being removed.
• Public discussion/debate regarding the asking price or accuracy of description is not allowed. Report the post if you think it is inaccurate or discuss with the seller privately.
• No Off Topic posts unless the seller specifically allows this.
• No links to items you have for sale outside the Cafe (e.g. eBay, Reverb) etc.
• No product announcements, event promotion or business advertising. The Yardsale is for one-off private sales of used items, not for advertising a product range.
• Sellers must provide an accurate detailed description of any items offered for sale or exchange.
• No counterfeit or stolen items.
• No sales of any software, media files, e-books etc. unless the licence or T&C attached to them explicitly allows this.
• No gratuitous bumping of your posts within any two week period (e.g. "still for sale," "sale pending"). Posting to mention price reductions > 2% are fine.
• When an item is sold, you should mark it as sold by changing the title prefix.
• All sales are conducted between the seller & buyer at their own risk. No warranty, liability or responsibility is accepted by CafeSaxophone for transactions conducted. Any problems/disputes are the sole responsibility of the buyer/seller concerned.
• If trading internationally the buyer is responsible for any duty/VAT/tariffs.
• You may only offer for sale or exchange goods which you own, or have the owner’s permission to trade on their behalf. If you are selling on behalf of someone else you must disclose this in the ad.
• Auctions are occasionally allowed for lots of several items when 100% is a paid to Cafe, but please ask first.

Artificial Intelligence and bots.​

Summary of our AI policy​

CafeSaxophone was started as a place for people to not only discuss saxophones and playing, but also to get to know each other and interact in a social atmosphere. It's not called CafeSaxophone for nothing. We aim to keep it that way and allow only real humans to be members.

While we appreciate the latest advances in technology that can be of great benefit to mankind, we also see the downsides of uncontrolled and irresponsible artificial intelligence. There are now social media platforms and forums which use artificial members to boost discussion and revenue. People are often unaware they may be talking, joking or debating with ai. We go to great lengths to ensure that will not happen on the Cafe.

Although we do not prohibit AI content on the forum it is strongly discouraged when used in place of human generated content. Anyone can now easily get answers from Gemini, ChatGPT etc but this forum about real human experience and opinions, human answers and human discourse. Our members visit in order to get and give advice based on human experience and want to know it is a person that they are talking to.

• We do not allow members who are bots or use wholly bot generated content.
• Using some AI to partially help write (e.g. translation) is permitted, but blatantly robot posts may be removed by staff.

Full disclosure​

There may be times when AI or bot generated text and/or images in posts are relevant, e.g. to be used as an example, but any such ai content must be declared as such.

How to declare AI content using the ai quote tags​

Before posting, in the text editor:

• highlight the quoted text or image
• click or tap on the AI content icon in the text editor

CafeSaxophone Admin AI​

• Notwithstanding the above, like many websites and forums with user generated content, we may make use of AI moderation resources via Sightengine NSFW content detection. This is used purely on images and helps us comply with online safety regulations. It grants no rights over your content to Sightengine beyond their specific service provision as outlined in their privacy policy.
• We do not sell your content for AI training and actively block content from being scraped for AI training. We use Cloudflare to block bots apart from those required for search engine listing.

(Draft) Addendum to CafeSaxophone rules in the light of the Online Safety Act 2023​

In the context of the UK Online Safety Regulations, "illegal content" and "potential harm to users, especially children" refer to specific types of content and behaviors that we will address to protect users, particularly vulnerable individuals such as children.

Illegal Content​

This refers to content that directly violates the law. It includes, but is not limited to:

1. Child Sexual Abuse Material (CSAM): Any form of content that depicts or promotes the sexual abuse or exploitation of children.
2. Terrorist Content: Content promoting terrorism, including terrorist attacks, extremist ideologies, and recruitment materials for terrorist groups.
3. Hate Speech: Content that promotes violence or discrimination based on characteristics such as race, religion, gender, sexual orientation, or disability.
4. Fraudulent and Scamming Content: Content intended to deceive individuals for financial gain, such as phishing schemes, fraudulent offers, and fake product promotions.
5. Intimate Image Abuse: Content involving the sharing or distribution of intimate images or videos without consent, often referred to as "revenge porn."
6. Incitement to Violence: Any content that promotes or encourages violence, self-harm, or criminal activity.

The full list is here:
Under the Online Safety Regulations, platforms are required to take measures to prevent such illegal content from being shared, and must have systems in place for users to report and remove it promptly.

Potential Harm to Users, Especially Children​

This refers to content or behaviors that may not necessarily be illegal but still pose significant risks to users, particularly children. These may include:

1. Cyberbullying and Harassment: Online bullying or harassment, which can lead to emotional distress, depression, or even self-harm, particularly in young people.
2. Exposure to Harmful or Disturbing Content: Content that could have a negative psychological effect on children, such as graphic violence, self-harm tutorials, or explicit material not related to sexual abuse but still harmful to a child's mental or emotional well-being.
3. Misinformation and Disinformation: False or misleading content, especially around sensitive topics like health, that may lead children to make dangerous decisions or develop incorrect beliefs. This can include anything that may go against national or government safety advice in regard to pandemics.
4. Addiction and Excessive Use: Platforms that encourage excessive screen time or addiction to certain types of content, such as gaming or social media, which can interfere with a child's development, education, and well-being.
5. Predatory Behavior: Online grooming or manipulation by adults trying to exploit or abuse children. This may include predatory messaging, inappropriate content, or online activities aimed at developing a relationship with a minor for harmful purposes.

Risk assessment, introduction​

To address illegal content and minimize harm, especially to children, we will:

• Identify and Block Illegal Content:
  • All posts by new members are flagged as requiring moderation before being made public. This helps us to identify users who have not joined with a "legitimate interest" in the forum topic.
  • The level of activity on the forum is such that we can can ensure safe content using:
    • human moderators (with DBS checks) to detect and prevent the sharing of illegal or harmful content.
    • A high moderator to active user ratio.
    • our report system which allows any registered user to report content which infringes either the Cafesaxophone regulations or contains any illegal or harmful content. Reports are sent via email notifications and so are monitored several times a day and ensure any such content is removed in a timely manner.
  • To date there have been zero instances of any harmful material as described in the act.
  • We regularly monitor uploaded file attachments to Direct Messages (aka DMs or PMs) but moderators do not monitor the text or linked content therein, unless there is a specific reason to do so (e.g. suspected abuse, illegal or harmful use of the system). However our report system extends to Direct Messages so any participant in a DM may flag DM content via the report system.
• Implement Age Verification:
  • Members are already required to declare their age range (13 to 17, or over 18) at the time of registering.
  • Minors have no permissions to either send or receive direct messages.
  • All content posted or uploaded to the forum must be suitable for all age groups, hence there is no need for any age restricted areas.

By taking these actions, we minimize the risks associated with illegal content and protect users, particularly vulnerable groups such as children, from harm. We consider the risk associated with all 17 categories of the illegal content to be negligible.

Risk assessment​

CSEA = Child Sexual Exploitation and Abuse. 13/3/25

Your privacy is critically important to us. Cafesaxophone ("we") will uphold some fundamental principles:

Your Personal Information​

• You control whether your personal information in your profile is displayed publically
• We don’t share your personal information with anyone except in exceptional circumstances to comply with the law or protect our rights. See below Exceptional circumstances
• We don’t store personal information provided by you to us on our servers unless required for the on-going operation of our services, e.g. records of financial transactions. These are required by any business for the purposes of accounting to tax authorities.
• IP addresses may be held temporarily for the purpose of identifying abuse of forum rules (e.g. duplicate accounts). These are never made public.

What about Data Protection?​

See our GDPR policy here

Why do we need your email address?​

The forum has a system of notifications, whereby new content is notified via email. An email verifcation response is just one way to help us keep the forum free of scammers.

It is also useful to have your email address to verify who you are in the event that your account gets hijacked, which can happen if you use the same password on other sites which can often less secure than this one.

It is also needed to help verify identity if somebody requests account details or deletion under GDPR regulations.

Why do we need your location?​

Locations are purely for other members' interest. They are optional and can be approximate. You do not need to supply your house address!

Do we need your name?​

You are under no obligation to use your real name, when setting up your account you provide a username, or nickname, which can be anything you like.

How other members view your details​

You can set which information is displayed publically in your Account Privacy Settings

Does anyone else have access to the data?​

Emails sent from the site are made via an email SMTP service provider, Brevo. You can see their privacy policy here.

The provider of website hosting and technical server support is MattwServices. They ensure the site (its database and files on their servers) is properly secured against any kind of attack or hacking. You can see their privacy policy here

Advertising​

From time to time we may show ads to help fund the site, usually only to guests not members and these are always quite minimal.

Third party vendors, including Google, use cookies to serve ads based on a user's prior visits to this site

Google's use of the advertising cookie enables it and its partners to serve ads to based on their visit to this site and/or other sites on the internet. The Personal Data collected are Tracker, Usage Data, as stated in their Privacy & Terms

Users may opt out of the use of the advertising cookie for interest-based advertising in their Cookie preferences

Alternatively you can opt out of a third-party vendor's use of cookies for interest-based advertising by visiting aboutads.info

Cookies​

If you continue to use this site, you are consenting to our use of cookies. See our cookie policy

Forums​

Messages you post in forums are potentially viewable by anyone with the exception of the Café supporters only forum. These can only be seen by admins and other supporters.

Direct Messages (DMs)​

Members may communicate with one or more other members via direct messages (DMs). They are similar to what other forums and social media refer to as private messages.

Note that we do not call them Private Messages as this could be misleading. It is misleading on other forums who lead you to believe they are actually private. On any forum, they are never totally private.

In practice, a DM on CafeSaxophone is a conversations between two or more members that are not visible to others. According to our rules members may not share content of DMs on the public CaféSaxophone forum.

Although moderators and admins do not monitor text content of DMs (and therefore do not moderate them), any images uploaded are viewable in the image log and may be monitored from time to time in line with our obligations under the Online Safety Act 2023. Any images deemed to be illegal or harmful will be removed. All members have the right to complain or appeal against any such removal.

NB: Like all other forums and social media it is technically possible for server administrators to access DMs, which would only happen under exceptional circumstances.
Please note that this is standard for any forum or social media site. Our policy is to not access personal conversations or allow any third party access unless exceptional circumstances require it. However you are advised to be aware that nothing you say in DMs on this forum, or other forums is truly confidential in terms of absolute privacy.

We do not allow the public posting of conversations between yourself and other members. However, CaféSaxophone can not be held responsible if another member publishes or alludes to something you say in a conversation. Notwithstanding, we advise you to make it clear (and ask the the participants to to accept) in the conversation when you mention something confidential.

Moreover please be aware members can report to moderators any conversations which are deemed to be spam, illegal, harrassing or otherwise against forum policy. There is also an automated software in place that can identify and report any illegal or harmful content. In these cases moderators will be able to see the reported part of the message.

For the reasons stated above we do not actually call them Private Messages or Private Conversations – although they do function in the same way as "PMs" on any other forum software or social network, with one main difference: this is that you have control over whether other participants are invited into the conversation. Hence it can be more of a conversation between several people rather than a message to one person. If you don't agree with this part of the privacy policy, please consider using alternative forms of personal communication between yourself and other members, such as encrypted email, postal service or telephone. Also bear in mind we are not advising that any of these will give you any more actual privateness.

Our policy aims to be compliant with national and state policies.

Personal Data​

You may request a download of all personal data we may hold including:

• names, addresses, phone numbers, and email addresses
• identification numbers like Social Security, passport, or driver’s license numbers
• location data such as GPS coordinates or IP addresses
• health-related or healthcare information
• political opinions, religious beliefs, or membership in trade unions
• any other information you make entered in your user account profile (however you are always able to view and edit that)

Note that we can readily supply any of the above that may be held in our member account database. If any of the above is something you posted in UGC (User Generated Content = threads or Direct Messages) then you are responsible for helping us to locate it. However we recommend that the best thing may be to not post such personal information in the first place.

• If we receive a request for any of the above, we may ask you to verify your identity before acting on the relevant request; this is to ensure that your data is protected and kept secure. If you created an online account with us, you are able to modify and update your own personal information by logging into your user account.
• If you are not satisfied with our response or you believe we are processing your personal data not in accordance with the law, you have the right to lodge a complaint with the Information Commissioner’s Office

Privacy​

See our privacy policy and cookie information

Account closure​

We hate to see you go so we do request that you contact us with your reasons if appropriate, especially if we have done something or the forum itself is at fault. If you are concerned about a moderation issue we are always happy to discuss that. Ideally we would like to sort out any issues.

If you are feeling bullied or harassed, then we can take that up with other members. If other members are annoying you, then you may wish to consider the ignore feature. Or maybe you just need a break from online activity, in which case we'd first recommend you keep your account and just take a break. But if, after considering those, and you still want to close your account then of course we respect that.

You may request an account closure. You will no longer be able to post, view any of the members only areas, send or receive Direct Messages or maintain a user account profile. All personal data is removed.

Optionally your username directly associated with existing posts can be anonymised (e.g. Closed Account 1234), however if your original username was quoted in messages by someone else then such quotes will remain.

Please note that as per the terms and conditions you signed up to along with various international data protection acts such as GDPR, we do not usually delete the messages or other content you have posted on the forum unless they contain any personal data as outlined under your GDPR or other regulatory rights. Such posts can be deleted or edited and although we can do our best to find them, the responsibility of locating such data will rest with you.

Content policy​

By uploading or submitting any materials to us, you automatically:

grant us the non-exclusive right to retain or delete any of your own work that you post on Cafésaxophone (e.g. text, music, images, video etc.). We also have the right to republish or quote that content on our own other sites in full, or excerpts on social media, provided that we credit the authorship. You will retain the overall copyright outside of these terms.[/I]

Apart from deletions due to spammers, scammers, shills and trolls (or other nefarious actors) we only do this either to make the content more organised and/or meaningful, or to help with SEO or site promotion. We do not sell your content.

So who actually owns the content?​

The terms above basically mean that you still absolutely retain your normal copyright in your words and media, but via the non-exclusive licence you grant when accepting our terms, we have the right to use it here on the forum and other sites as long as you are still credited as author. We have the right to edit, delete it or keep it. We may allow other sites (e.g. social media) to stream or publish small parts of a thread with backlinks to the main thread here for promotional purposes. This is standard for most forums.

You do not have the right to have all your uploaded content deleted, however we do often comply with (polite) requests to delete things if it doesn't harm the site.

Example​

If you write a tutorial on making cork grease with some photos you took and post it here, you still retain the copyright in that tutorial and those photos and can sell the article to anyone. It's just that we retain the right to keep that tutorial here or on TamingTheSaxophone with a credit to you. We do not have the right to sell it to anyone else.

NB: This is not about your personal info, ie stuff in your profile, email etc. as that is covered in our privacy policy and your rights under GDPR. This is about your own original content, ie words in posts and files that you upload.[/I]

How it all works in practice​

We use a couple of acronyms/terms to explain:

• UGC (User Generated Content) This is a term used in regard to websites in general and means stuff uploaded by members.
• SEO (Search Engine Optimisation). This basically means what we do regarding the site to help it be well discoverebale by people via serach engines, getting our pages to show higher up the list of search results.
• Curating. This is the general organisation of UGC, which we do to make things more readable and better for SEO.

A quick note about SEO.​

Google may penalise "thin" or irrelevant content. The policy may change from time to time but AFAIK penalise can mean a strike against your site in general, but more usually just means not indexing the posts, or indexing with a very low priority. Google likes well written, well structured, informative and focussed articles relevant to the title, heading and subheadings. Anyone who writes their own website can follow those parameters, but when we have a lot of UGC it is not possible. However we do some curating to get as good as we can.

Google may also penalise duplicate or near duplicate content, or content that people don't stay reading for very long. (aka unengaging content)

It has been speculated that recently Google looks less and less kindly on UGC. I don't know how true that is, however we continue to do what we can to mitigate potential SEO issues due to UGC, along with some limitations of the software in how UGC is presented to Google.

Moving posts / merging threads​

We don't often delete posts, we prefer to move them if appropriate.

• We may move threads that are started in the wrong forum.
• Two or more threads about the same topic may get merged. Google sees one big (better) thread instead of two smaller ones that may be seen as near duplicate. If you start a thread about a topic that already exists, by merging the post/s then all the people interested in that topic who may already be watching the already existing one, will get an alert about your question. They may have new information about making cork grease.
• When it is beneficial for SEO, off topic posts may be moved. However, if they are in the Breakfastroom, we will often leave them as this does not adversely affect SEO. In saxophone or music topics, a single OT post may be left, but if it starts off what could be useful as a whole new thread in itself we may create a new thread from those posts. This is to help with SEO as too much OT in a thread can get the thread deindexed or rank lower.
• For example if we are talking about making your own cork grease and somebody mentions lanolin that is obviously fine. But then there may be some OT banter, e.g. someone says I bought some lanolin it was quite sheep. Then someone responds that was a baaahgain. And the next reply is at least ewe weren't ripped off. We like that kind of humour but Google doesn't (it likes focussed informational content for search enquires) so we'd move it to its own thread Sheep Puns. This helps the Cafe survive in difficult times.

Editing posts.​

User editing ability expires after about 20 minutes. This means you can fix typos which for some mysterious reason often aren't obvious in the editor as you compose, but become obvious once you've posted. Why not allow longer? This is because in the past we had people edit out so many of their posts that various threads become nonsensical. Subscribers get a bit longer.

• We may edit obvious typos
• We may remove or label broken links
• We may edit titles, especially in information threads. It makes no sense have the title "A quick question," and then ask about making your own cork grease. We would change that to "How do I make my own cork grease" This helps the expert in making cork grease find a question they might not otherwise find. This is for general useability and SEO. (NB: Google does give weight to words/phrases specifically in titles).

Deleting posts/threads​

• For obvious reasons we delete posts that are offensive, trolling or inflammatory. Sometimes they get quoted or referred to before we get to delete them so we also delete those posts (collateral). The same applies to commercial posts made without permission, or any posts that might cause a conflict with our affiliates.
• We delete useless posts or threads. For example if someone posts a link to their sound clip on Youtube but then removes the sound clip, that is a useless post (also against the rules!). If someone took the time to respond before the sound clip was removed then sadly it becomes a useless thread and usually the entire thread is deleted (we explain and apologise to the people who responded on behalf of the OP). These are particularly bad for SEO due to Google's engagement algorithm. Google knows when someone clicks on something they find in a search. Google notes how long they were "engaged" with that page before clicking off it. So if someone clicks on a link to listen to your sound clip, but it's gone, they will click straight back to Google and we get a bad mark from Google for unengaging content.
• We may delete very short +1 type posts - the post reactions (likes etc.) are there to show your agreement or appreciation for a post. This is mainly for SEO reasons.
• If a question gets no answers we may delete that if it has been sitting there for many years. This is thin content that just sits there doing nothing. Even if someone finds that question on Google and wants to know the answer, they click on it, find no answer and click back off of it. As above - bad mark for unengaging content.

Please note in all of the above we don't always get it right, and you are perfectly entitled to challenge and ask for an explanation. If so you should do it politely using the contact mods button, and NOT rant about it on the forum.

Guidelines & Etiquette​

• Please post an introduction when you join the forum.
• Above all please be polite. It’s fine to disagree and to point out when you think somebody is wrong, but please do so with respect and not in a rude, snide, snarky, aggressive, accusatory, or confrontational manner.
• If you want to delete or edit your posts after the initial time to do so has lapsed, then you can do this by contacting an admin. The same applies to discussion of moderator action such as post/thread deletions, disciplinary decisions, account suspensions etc.
• If possible posts should be written in the English language (which may include native dialects such as UK, US, Australian etc). You may post in other languages providing you also include an English translation.
• Please take some time to see if a question you have has already been asked and has an answer that is still relevant. If you have something new to add to that discussion please do so in the thread rather than starting a whole new thread on the same thing.
• Please use thread titles that are descriptive of the topic, this helps with searches and the likelihood of getting the best responses. No emojis in thread titles, it just looks a mess in the thread list. Please don’t be offended if we edit thread titles that do not comply, or move off topic content.
• We politely ask members to follow normal online etiquette re: using all caps or large text. Also note that using coloured text is likely to be illegible for members using the forum in a different light/dark mode.
• If you want to leave our community, please do not make a big deal out of it and post publically about it (aka YAGE - Yet Another Grand Exit).

None of the above guidelines are strict rules, however in some cases repeatedly going against them could lead to moderator action and/or restriction of forum privileges or access.