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Performing Booking Letter or informal contract/rider for gigs

As a veteran of more function gigs than I care to remember me and my merry men (and ladies) have fallen foul of a wide array of things that can potentially go wrong, misunderstandings and the like. In the spirit of making our shows run smoothly, and in conjunction with my work colleagues here at, I’ve devised a letter which we now send out with our booking to try and head off some of the more predicable pitfalls. Feel free to use/modify/ comment for your own projects….

Thank you for your booking. To ensure your event runs smoothly on the day we

would ask you for the following provisions-

-Vehicle parking for up to 3 vehicles within easy access of the playing area (we travel reasonably light but drum kit and keys can be quite bulky to move)

- A reasonable time window for us to get set up and work with the PA engineer to ensure the best sound for the venue we’re playing in (this shouldn’t take more than an hour but note that it is likely to be quite noisy and disruptive)

-Also, is it possible to check in advance and inform us if the playing area is governed by a sound limiter

-A secure ‘back stage’ area. Somewhere we can safely leave instruments and changes of clothes for the duration

-bottles, or glasses of water for on-stage use (its thirsty work!)

- A light meal per band member would be appreciated (please liaise with us re this)

- Can we also have a contact name of whoever will be dealing with on the day (best man, event organizer etc).

If you have any further queries re the above please contact us immediately to discuss them

We look forward to seeing you on the day

Saxholder Pro
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5.00 star(s) 2 ratings

Latest reviews

Great Jules, thanks
This is really useful. Well done Jules, very thoughtful of you young Sir!
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